Privacy Policy

Why we need your information

The data on this form is being gathered for the purpose of assessing your suitability for either current or future job opportunities and, if employed, Richmond and Wandsworth Councils will use this information to form the basis of your employee record. We’ll hold it for as long as necessary to fulfil our ongoing obligations to you as an employee.

We consider that it is in the legitimate interest of Richmond and Wandsworth Councils to process your information for these purposes.

The information you have provided to us will be used alongside additional information obtained from external systems to assist with your application, e.g. for qualification/membership, references, medical and criminal records information at appointment stage.

What we will do with your information

The information you give us will be held by Richmond and Wandsworth Councils and will only be used to assess your suitability to current and future job opportunities. In order to deliver this service, we will share your information with 3rd parties and any subsequent employment and for any matter relating to that employment.

We may also share information with 3rd parties if we are legally obliged to do so, for example if it is necessary to safeguard or protect a child or vulnerable adult.

We may also share information with the police or other agencies if it is necessary for the following purposes:

a)   The prevention or detection of crime

b)   The apprehension or prosecution of offenders

c)   The assessment or collection of any tax or duty or any imposition of a similar nature

How long we will keep your information

The information that you supply to us will be kept on file for twelve months unless you are successfully appointed as an employee with Richmond and Wandsworth Councils in which case your details will form part of your employee personnel file.

If you are unsuccessful in your job application at any point in the process or withdraw, we shall hold your job application and other information supplied and any notes made by ourselves on our file for a period of twelve months after the closing date of the vacancy. If your account remains inactive for a period of twelve months, it will automatically be closed.

What are your rights?

Richmond and Wandsworth Councils will be the Data Controller for this information.

You have a number of rights over the data we collect and hold about you.

  • You have the right to be informed about what information we hold about you and how we use it

  • You have the right to request copies of any information the Councils holds about you by making a Subject Access request

  • If information we hold about you is factually inaccurate, you have the right to have it corrected

  • You have the right to object to the way we are using your data

  • You have the right to request that your data is deleted. However, we may be unable to delete your data if there is a need for us to keep it. In this case you will receive an explanation of why we need to keep the data

  • You can also request that we stop using your data while we consider a request to have it corrected or deleted. There may be some circumstances in which we are unable to do this however we will provide an explanation if this is the case

  • In certain circumstances, you may also request data we hold about you in a format that allows it to be transferred to another organisation

  • In the event that decisions are taken using automated processes you have the right to request that these decisions are reviewed by a member of staff and to challenge these decisions

If you would like to request copies of your data, request that your data is deleted or have any other queries in relation to data which the Council holds about you please contact the Data Protection Team:

If you are unhappy with the way that Richmond and Wandsworth Councils has used your data or with the way we have responded to a request you also have the right to contact the Information Commissioner’s Office

Accuracy of Information

By submitting your personal data, you declare that all the information provided is true and that you have not canvassed a County Councillor or Officer of the Council directly or indirectly in connection with this application, and will not do so. Any such activity, or failure to disclose any personal relationship with a Councillor and/or Officer of the Council, will disqualify your application. If any of the enclosed information within your application is found to be untrue or misleading after your appointment, you may be liable for dismissal without notice.